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Structure : USAIDCatégorie : Administrative AssistantVille : Bamako, MaliDate de Publication : 15/11/2023 à 14:53Date Limite candidature : 04/12/2023 à 00:00Type de contrat : CDDDescription du poste
01Vacant Position advertisement: USAID/Mali Executive Office – Administrative Assistant (Roving)
REF No.: 72068824R10003 (must be inserted in the subject line of the email)
GRADE LEVEL: 9,013,183 – 13,970,431 FCFA equivalent to FSN-7. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Mali. Final compensation will be negotiated within the listed market value.
ELIGIBLE OFFERORS: Cooperating country national (CCN) – an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
BASIC FUNCTIONS: This position is located in the Human Resources Management Office (HRM). The primary purpose of this position is to serve as a Roving Administrative Assistant (RAA) providing Mission-wide support to the different offices/teams as the need arises, and as such, perform a comprehensive range of procedural, administrative and secretarial functions. The primary function is to provide program, administrative and secretarial coverage for Administrative Assistants who are on leave or away from post. Additionally, the Roving Administrative Assistant will support Offices/Teams with occasional clerical and administrative tasks as the need arises and schedule permits. Mission-wide clerical and administrative tasks will be coordinated by Human Resources Management Office. The Roving Administrative Assistant must be multi-talented and able to assist with a variety of administrative tasks.
MINIMUM QUALIFICATIONS: Applicants MUST meet the minimum qualifications below and ONLY preselected candidates will be contacted:
a. Education: Completion of secondary school is required. Possession of Certificate after completion of Business or Secretary School is required.
b. Prior Work Experience: At least three years progressively responsible experiences in secretarial, administrative or clerical with USG Agency, Non-Government Organizations (NGO), other donor organizations, host government organizations or private sector institutions is required.
c. Language Proficiency: Level IV (fluent) English proficiency and Level IV (fluent) French proficiency are required.
d. Job Knowledge: A good working knowledge of the nature and goals of the program to which assigned is required. A sound knowledge of USG principles, techniques, and practices of the occupational field of specialization is required. Some knowledge of host-country characteristics and development history is required. A general knowledge of USG programming methods and procedures is necessary, particularly in the area of document dissemination and handling. Must have the ability to file electronically documents in using available information system. S/he must have the ability to monitor office/team database where incoming and outgoing information are maintained.
e. Skills and Abilities: Must have the ability to establish and maintain counterpart contacts in host-government implementing agencies and related private-sector organizations. Ability to obtain, organize, analyze, evaluate, and present information and to organize and draft clear concise reports which are principally based on fact but occasionally methodical. Ability to coordinate the work of lower-level employees, when required by the assignment. S/he must be able to communicate effectively both orally and in writing. S/he is expected to prepare correspondence documents in English and/or French. Proficiency in word processing and spreadsheet applications including typing skills in English and French are required. The incumbent must have professional self-confidence and maturity to make down-to-earth judgments.
For detailed minimum requirements, applicants must refer to the Full Statement of duties and the qualification requirements available on https://www.usaid.gov/mali/work-with-us/careers or https://ml.usembassy.gov/embassy/jobs/
TO APPLY: All CV/Resumes and cover letters must be in English, otherwise the application package is incomplete and will be rejected.
Interested candidates for this position must submit the following required documents:
1. Eligible Offerors are required to complete, sign and submit the offer form AID 309-2 (Offeror Information for Personal Services Contracts with Individuals): https://www.usaid.gov/forms/aid-309-2
2. Resume or curriculum vitae (CV) relevant to the position for which the applicant is applying.
3. Cover letter of not more than two (2) pages describing how the incumbent’s skills and experience fit the requirements of the subject position and meet the evaluation factors set in this solicitation.
4. Applicants are required to provide five (5) Professional References with complete contact information including email address and telephone number(s). References should have knowledge of the candidate’s ability to perform the duties set forth in the solicitation and must not be family members or relatives.
5. Copy of Degrees/Diploma, or any relevant Certificates, or Recommendation Letters submitted in a simple searchable PDF file.
6. Applicants must provide their full mailing address with telephone numbers, email address and should retain for their records copies of all enclosures that accompany their submissions.
7. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 4 of the Solicitation.
8. Applicant submissions must clearly reference the Solicitation number on all documents to ensure consideration of the application package. Email subject line must be: [Solicitation number 72068824R10003] – [CANDIDATE NAME]
SUBMITTING AN APPLICATION: Indicate the Solicitation Number: 72068824R10003 in the subject line of your email. If this is not properly indicated your submission would NOT be retrieved.
Email Human Resources Management Section: bamakohrmvacancies@usaid.gov with the above reference in the subject line.
CLOSING DATE AND TIME FOR THIS POSITION: DECEMBER 4, 2023, AT 5 P.M. BAMAKO TIME
Contact : bamakohrmvacancies@usaid.gov